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Open call for tenders

Provision of Event Organization Services for Administrative and Operational Meetings and Events for the EUAA

Event services · for European Union Agency for Asylum · Malta

What the buyer wants

EUAA envisages awarding up to three (3) framework service contracts in cascade for each Lot for the provision of high-quality Event Organisation Services and related travel and logistical services required for the organisation and implementation of the Agency's administrative and operational meetings and events. The framework contracts will support events organised in Moldova (Lot 1), Ukraine (Lot 2) and the Western Balkans (Lot 3), as further described in the Technical specifications. The services to be provided under the framework contracts will depend on the specific requirements of each event, as defined by the Agency. They may include, but are not limited to: • Conference venue rental; • Provision of audio-visual (AV) and interpretation equipment; • Catering services; • Coordination of third-party service providers and on-site logistical management; • Preparation of event signage and submission of supporting documents and invoices, where required; • Rental of AV and interpretation equipment for venues provided by the Agency, stakeholders or other third parties; • Organisation of lunches, dinners and other catering arrangements; • Reservation of suitable accommodation in accordance with the Agency's requirements; • Organisation, provision and supervision of transportation services; • Provision of event assistance services before, during and after the event; • Coordination and provision of security and medical services, where required; • Processing and payment of travel, accommodation and/or subsistence allowances for event participants, including the collection of the relevant supporting documents, in accordance with the Agency's instructions. Events in Ukraine will only be organised where the prevailing security situation allows the Agency to hold in-person events, following the Agency's security assessment and any applicable security restrictions.

3 lots

  1. LOT 1 – Provision of Event Organisation Services for the EUAA administrative and operational meetings and events organised in Moldova
  2. LOT 2 – Provision of Event Organisation Services for the EUAA administrative and operational meetings and events organised in Ukraine
  3. LOT 3 – Provision of Event Organisation Services for the EUAA administrative and operational meetings and events organised in the Western Balkans – Albania, Bosnia and Herzegovina, North Macedonia, Kosovo, Montenegro and Serbia

Companies that won similar tenders

Companies that won public tenders in the same category (Event services) since 2024, according to EU award notices. Likely competitors, or partners for a joint offer.

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